Temporary Part-Time Administrative Aide

TEMPORARY PART-TIME ADMINISTRATIVE AIDE POSITION AVAILABLE

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Brief Description:

The Administrative Aide is a vital part of the Inspectional Services Division at Town Hall, performing secretarial and administrative duties. This role includes drafting, editing, and proofreading documents to ensure clarity, scheduling appointments and meetings, and maintaining an organized filing system for easy document access. Accurate data entry and record-keeping are essential for inspections. As the first point of contact, they provide excellent customer service, addressing inquiries and offering information to customers. Success in this role requires strong organizational skills to manage multiple tasks, excellent verbal and written communication for drafting documents and engaging with customers, proficiency in office software, and attention to detail for accurate documentation and data management. The Administrative Aide supports the division’s mission by ensuring smooth administrative processes, allowing inspectional staff to focus on their core duties and upholding high service standards at Town Hall.

• Hourly Pay and Schedule: $22.85 per hour up to 29.50 hours per week.
• This is an on-site position, with a weekday schedule to be determined.
• This temporary, part-time position does not include benefits.

Key Responsibilities

• Being the main contact for your work area and managing inquiries when staff are unavailable.
• Answering calls, greeting customers, and providing information for Inspectional Services.
• Managing filing systems and preparing various documents.
• Operating office equipment efficiently.
• Offering administrative support to divisions as needed.
• Handling fees, conducting monetary exchanges, and reconciling transactions.
• Processing public queries and complaints, and managing spreadsheets.
• Completing reports, scheduling inspections, and issuing permits.
• Directing customers to the right department for non-building and fire-related questions.
• Monitoring and maintaining correspondences daily.

Required Knowledge, Skills, and Abilities

To do well in this role, you will need:

• Understanding of modern office practices and procedures.
• Proficiency in business English, spelling, and arithmetic.
• Ability to type quickly and accurately, manage databases, and transcribe documents.
• Strong communication skills.
• Ability to keep precise and organized records.
• Ability to work well with different departments and the public.
• Ability to work independently and handle confidential information discreetly.

Minimum Qualifications

Graduation from High School supplemented by specialized training in secretarial skills and two year's experience in similar responsible work; or an equivalent combination of education and experience which demonstrates possession of the required knowledge, skills and ability as determined by the Fire Chief.

Questions regarding this position should be directed to Fire Marshal Dave Hebert at dhebert@hudsonnh.gov. 

For an application package and a copy of the job description, please refer to the supporting documents section below.

The closing date for applications is 4PM on Friday, October 31, 2025.

Applications can be dropped off or delivered to the Fire Administration Building located at 39 Ferry Street – Hudson, NH 03051 or emailed to: fireadmin@hudsonnh.gov 

The Town of Hudson, NH is an equal opportunity employer.